Rukmini
Mail Address : Rukmini.Bathina AT gmail.com
AREA OF EXPERTISE :
** Office Management
** Administrative support
** Reports Generation
** Analytical skills
** Presentations
** Time Management
** Proactive& assertive
** Self-Initiation
** Flexible
** Approachable
EXECUTIVE SITE SERVICES :
** Facility Services
** Security services
** Relocations
** General Activities
** Inventory Maintenance
** Asset tracking
** Real Estate
** Office stationery
** Event Arrangements
** ACS
** WPA
** SIMS
** Bay Site
** IMS
** ACRT
** SAP
** PMD
** Concur
PROFESSIONAL EXPERIENCE :
BAYER BIOSCIENCE PVT LTD – MADHAPUR Majorly into Agriculture , & Pharma sector.
Executive Site services from 2013 to Present
** To ensure effective coordination in managing day-to-day operations pertaining to General administration, AMC , Canteen ,Fleet Management, Transportation,
** Guest house accommodations, Secuirty management.
** Supervising the Operations in full spectrum.
Key Role :
1) General Administration : Supervise the office maintenance at Madhapur, in terms of General conservations and maintenance of the Building
2) AMCs : Maintaining the AMC records and renewal of the services in coordination.
** Electrical - Gen set / UPS / Lift / A.C units / FA System Maintenances and renewals.
** Office automation (Xerox, Fax) repairs & maintenance & AMC’s renewal.
3) Canteen :
Maintaining the in house canteen and supervising for the lunch arrangement for the staff.
** Groceries- Purchase of monthly groceries as per the stock inventory.
** Daily updating the canteen Inspection check list.
** Ensuring for the personal Healthy and Hygienic conditions.
4) Fleet Management :
Maintain the Co. Owned Vehicles data, for Purchase, General Insurance coverage, Registrations, Renewals, etc.
** Monthly Insurance renewals for the Co,owned Vehicles .
** Collecting quotations from the Insurer, forwarding for the approval to further process of renewals on time.
** Maintenance of Monthly vehicle running data and following up with the concerned related to further process in progress.
5) Transportation :
Arrangement of vehicles to the requesters, and staff transportation facility.
6) Guest house accommodations :
Currently leased a service apartment – At Home and Coordinating for the arrangements to accommodate the requests in the service apartment and keeping a track on the leased accommodation status.
7) Scrap Discarding :
Estimating the discarding chattels, interacting with vendors and coordinating with the committee in the Scrap discarding process.
8) Relocation :
Coordinating for the Employee relocation process in turn with HR, Account and Cooperate services,
9) General activities :
Maintenance of Petty expenses for the official purchase, Bill clearance, Monthly expenses report.
Making arrangements for the meeting and conferences.PR for the required services for renewals.
Supervising the housekeeping services, Inventory trackers updating. Ensure of the timely payments for rendered services.
10) Inventory Trackers :
Updating the Stock Inventory trackers pertaining Housekeeping, stationary, Groceries, Canteen utensils and other equipment.
11) Assets :
Tracking and Updating the assets file pertaining to Admin / and Admin common services- Purchased, Transferred, discarded, sold etc Bayer Application and Tools : Currently accessing 7 Bayer tools and working on various functional requirement
1) EAC : Employee Access control system- Application for Employee Master data base creation , Enrollment of the Employee data , Extending the access facility .
2) WPA : Workflow Process Assistant- A monthly provision tool .
3) SIMS : Site Information Management system- Application of Baysite – Consists all the owned and Leased site data.
4) IMS : Invoice Management tool system- Your Docs
5) ACRT : Asset change request tool.
6) SAP : Program with MM module –Raising PR’s , And confirming the Goods receipt with GRN .
7) PMD- Vendor Creation
8) Concur : Employee expenses reimbursement tool
ADECCO INDIA PVT LTD – DEPUTED AT BAYER BIOSCIENCE PVT LTD – MADHAPUR Majorly into Agriculture, & Pharmacy sector.
CSS,
2011 to 2013 HR Executive- 2007 to 2011
** The CSS manages the day-to-day operations of the Outsource services at office. It manages the Outsource policies, procedures and programs and carries out responsibilities in the functional areas- recruitment,
** Employee Data Base ( EDB –Personal records), & payroll activities like salary, reimbursements, reporting, other benefits, compensation, employee reconciliations & Settlements. Guiding and managing the Sourcing Operations in full spectrum.
Key Role :
** Recruiting - Plan and manage recruitment and staff selection
** Employee services in terms of employment and completion of Joining Formalities
** Supervise the maintenance of employee personnel records./ Employee data base(EDB)
** Driving the OSS policies and procedures
** Administer the compensation and benefits
** Handle employee complaints, grievances and disputes and coordinating with the service providers.
** Support annual salary review
** Creating and maintaining reports and monthly dash boards and circulating to the concerned BU in providing information on business activities.
** Collate Analyze and Present company performance details quarterly and half yearly.
** Maintain all details of service agreements with clients.
** Standardize similar reports across clients, departments and teams.
** Providing support to line managers and employees, explaining procedures and policies in a timely effective manner.
** Guiding staff regarding personnel, benefits, and pay issues.
** Supporting in completion of job application materials and documents, and preparation of employment interviews and tests.
** Performing or supervising payroll processed by Vendor
** Establishing, organizing and supervising the maintenance of department records, ensuring complete accuracy and confidentiality.
GENPACT- UPPAL, An MNC with Wide range of operations.
** HR Associate, 2006 to 2007 Promoted to fulfill a broad range of HR functions, in administering benefits, like payroll, billing, taxation, reporting, P&A, reconciliations etc.
** Managed Personal records, promoted employee wellness and performed exit interviews.
Key Role :
** Providing support to Fin CoE – Hyd in terms of salary & benefits administration, communication & implementation of Company’s total rewards program for a total of 900 Process Associates.
** Managing the process of Employee query resolution in terms of policy, procedures & practices & grievance resolution etc.
Assessment Centers :
** Rolling out the Assessment center criteria and scanning nominations.
** Conducting the assessments, collating the results and sending it for review.
** Announcing the results and conducting feedback sessions.
HR Audits :
** Conducting periodical audits on the Personnel Files to make sure that all legally required documents are aptly filled and are present.
** Ensuring the payouts of increments is done accurately with regard to timeliness.
** Rolling out increment letters post annual appraisals & promotion.
** Ensure apt penetration & coverage of the variable incentives & awards.
** Co-ordinate with payroll for timely & accurate payouts.
** Maintain the Employee Database (EDB) which is an employee tracking system for about 1200 employees with 100% accuracy
** Maintain various trackers like attrition, promotion, performance appraisal etc.
** Preparation of monthly, quarterly and annual HR dashboard (HR Score Card).
EDUCATION & CERTIFICATIONS :
** OSMANIA UNIVERSITY — Hyderabad, Telengana PG Dip in Chemistry in 2003 with 68 %
** Graduate In Life Sciences in 2002 with 67 %
** Intermediate Bi.P.C in 1999 with 63%
** SSC in 1997 with 63%
SOFTWARE SKILLS :
Computer Skills :
** DCA - Dip in Computer Applications
** SAP
Current Applications :
** ACS- Employee Access control system
** BaySite- Real Estate of Company owned properties
** SIMS- Site Information Management System
DECLARATION :
I declare the above mentioned details are true .
References : Available on request.
DATE :
PLACE :