Miscellaneous >> Miscellaneous 
F&B CONTROLLER Resume Sample, Experience : 5 years

and anticipate problems regarding a transaction on a purchase or delivery.

• Coordinates with Purchasing Section on materials relating to purchases, inventory, and non-inventory items according to specifications and standards.

MATERIAL CONTROL:

• Performs the clerical checking of new stores as they are being received; may work outdoors or away from the supply yard i.e., may deliver parts to crews or other District facilities.

• Performs clerical duties associated with storekeeping function.

• Prepares form records and obtains necessary signatures for stock issued.

• Labels items for storage as required; assists in filing receiving reports and requisitions.

• Maintains the stock area, warehouse, and other work areas in a clean and orderly condition.

• Ensures the security of equipment and supplies kept in storage areas by locking up the equipment as needed.

• Processes the return of materials to vendors or materials to be scrapped or junked.

• Solves difficult problems such as tracing purchase documents or partial shipments.

• Operates an on-line computer system to access, input, and change inventory data and related information; applies code number to materials and equipment from existing code system.

 

• Call for quotations, rate analysis, and market intelligence.

• Negotiate rates

• Order finalization with the approval of materials manager

• Obtain samples for approval as and when required

• Raising purchase orders, ensure timely delivery and supplies through rigorous follow up

• Establish tangible monthly savings statement

• Provide assistance and information to the Materials Manager

• Disposing scrap as and when required

• Handing over copies of purchase orders to accounts stores and user department

• Conduct market survey on weekly /monthly basis

• Follow up with the C&F Agent for collection of goods from transporter’s godown/air cargo

• Co –ordinate with accounts department for insurance claim.

• Assist the Materials Manager in the budgeting process for all Capital & Operational requirements.

• Facilitate learning and development for all the team members of the outlet

• Implement systems and procedures that achieve higher cost efficiency and guest satisfaction.

• Performance Appraisal/ Management of the staff in the department

• To issue and monitor purchase orders to ensure timely and correct delivery of materials to user Departments

• Co-ordinate with the Heads of Department’s on development of Standard Purchase Specifications for various items.

• Establish EOQs and lead-time in consultation with the Materials Manager and respective department head.

• Supervise the receiving operations and ensure that the right quality and quantity of items are received, as per the purchase order.

• Develop new and alternative sources of supplies to ensure timely, cost effective & quality product availability.

• Monitor the adherence to the house rules and regulations with regard to purchasing.

• Secure competitive price quotations for all purchases.

• Conduct emergency purchase when required and maintain a database of all such suppliers.

• Liaise with various government agencies, Excise and Sales tax authorities.

• Monitor the storage, sanitation and cleanliness standards and in goods receiving area and storeroom.

• Propose cost saving opportunities by staying informed about new products and trends in logistics, inventory control and purchasing.

• Work in association with the Accounts department in the area of pricing, purchase contracts and payments.

• Maintain MIS on Price lists, Regular purchases, Supplier information, Purchase orders, Par stocks etc.

• Ensure maintenance of up-to-date and accurate record of purchases and related documentation for prompt retrieval, analysis & payment.

• Ensure adherence to all the statutory requirements/policies related to purchase. 

 

RESPONSIBILITY :

Operational :

** To ensure that Hotel Standard Operating Procedures are

** To monitor the daily operation of the food and beverage stores, purchasing, and receiving departments, and ensure that reports are submitted on time, as per WG SOPs.

** To report all mistakes and/or failures to follow procedures immediately to your reporting officer.

** To detect, investigate, and report any undue variances in receiving, issuing, and transfer-reports, or any other documents, to the reporting officer / or the Executive Chef.

** To supervise, guide, and assist the cost control personnel and Inventory Systems Officer with their tasks whenever needed.

** To ensure that the daily and monthly food and beverage cost reports are finalized and distributed according to schedule.

** To control daily, weekly, and monthly reports before distribution, and rectify any mistakes that may occur in such reports.

** To calculate and up-date food and beverage recipes, in co-operation with EC and Purchasing department.

** To ensure that month-end inventories are handled according to SOPs

** To submit any other reports, whilst keeping deadlines.


As requested by the reporting officer.

aily Duties :

Daily food and beverage cost reports :

** Ensure that daily issues, requisitions, and receiving reports are entered correctly and on time into the inventory system.

** Check that daily transfer, credit, and debit amounts are correct, and entered under the correct outlets.

** Check and approve the food and beverage cost reports prepared by the Assistant Cost Controller.

** To ensure that the daily food-cost report is prepared and distributed according to schedule.

Purchasing and Receiving :

** Supervise and assist the Purchasing and Receiving officers on a daily basis.

** Approve POs for the F&B stores.

Check that POs are issued and followed up on a regular basis.

** Check that items and amounts received correspond to the specifications of the Pos.

** Check that receiving reports are filled in and distributed correctly.

Monthly :

Month-end inventories :

** Monitor the physical stock taking of kitchen inventories in main kitchen, butchery, and bakery.

** Ensure that the checked and finalized store, kitchen, and bar inventories are entered into the Master lists, and Summary Inventory Report are printed for all inventories, as per SOP FB 001.

Monthly food and beverage cost reports :

** On the basis of the figures acquired from month to date revenues, costs the inventories, and on other adjusted figures received from the accounting department,